The Unified Register of Debtors of Ukraine is an open public resource that contains information about individuals and legal entities in respect of whom enforcement proceedings are currently pending. It helps monitor the enforcement of court decisions and decisions of other competent authorities, and it alerts transaction parties to potential financial and legal risks. This article explains who is listed and why, how to check your status online, and what to do to have an entry removed.

What is the Register of Debtors (URD)

The Unified Register of Debtors (URD) is a state information system maintained by the Ministry of Justice to reflect the fact that enforcement proceedings have been opened against a person. A register entry does not merely confirm that a debt exists; it indicates the stage of compulsory enforcement: an enforcement document has been accepted for enforcement, collection measures are underway, and the obligation remains unfulfilled. The URD does not replace a court judgment and does not determine the parties’ rights and obligations, but it signals to third parties that the debtor’s status has been confirmed within an official enforcement procedure.

The register operates continuously: data are stored on state servers, and access is provided via a web interface and partner services that rely on open data. An entry typically contains identifiers of the enforcement proceeding, the full name (or legal entity name), identification codes (where available), the enforcement authority and the enforcement officer’s name, the opening date, the category of the proceeding, a brief description of the obligation, and status notes reflecting changes.

Purpose and public access

The URD is intended to ensure transparency of enforcement, reduce information asymmetry between market participants, and prevent transactions that could hinder recovery. Public access means anyone can check a counterparty before signing a contract; financial institutions can better control credit risk; and notaries may refuse to perform a notarial act if it would contradict an enforcement document or prejudice the creditor’s interests. Public visibility also motivates debtors to comply promptly, because reputational and procedural pressure often encourages voluntary performance.

At the same time, openness is balanced by limiting sensitive data: only the information necessary to identify the entry and verify its status is displayed. The URD does not disclose confidential case details; extended information is available only to the parties through the Automated System of Enforcement Proceedings (ASEP) and the relevant online cabinet.

Difference from ASEP and data timeliness

The Automated System of Enforcement Proceedings (ASEP) is the enforcement officer’s “back office”: it records procedural actions, seizures and freezes, issuance and service of orders, receipt of funds, allocation of collected amounts, return of enforcement documents, and completion or closure of proceedings. State and private enforcement officers, as well as the parties to a case, can access the full case file through the online cabinet using strong authentication.

The URD shows only proceedings that are currently open. Once the obligation is fulfilled and the proceeding is completed/closed, the entry should be removed from the public register. In practice, a short technical delay is possible: data are synchronised, and during the transition period the register may still display an entry even though the obligation has already been performed.

ASEP is the primary source of procedural information; the URD is a public layer that aggregates “active” entries for open access. For the most accurate procedural status, rely on ASEP records and the enforcement officer’s orders.

Who is included in the register

An entry is made once enforcement proceedings are opened on the basis of an enforcement document—such as a court judgment, a notarial writ of execution, or a decision/order of another competent authority. Listing is generated within the procedure based on the order to open proceedings; a debtor is not added “manually” outside that framework.

Both individuals and sole proprietors/legal entities can be listed. The category of the proceeding is determined by the enforcement document and is shown in the entry, which helps identify the nature of the obligation.

Reasons for inclusion: court decisions, alimony, loans, utilities, fines

Typical grounds include:

• Court judgments on recovery of money or transfer of property, including claims by banks, counterparties, or co-owners.

• Alimony arrears; this category often involves enhanced measures, and the entry remains until arrears and related costs are paid in full.

• Unperformed credit agreements and loans after a decision becomes enforceable and is submitted for enforcement.

• Recovery for utility services and other regular payments where a valid enforcement document exists.

• Administrative or criminal fines that were not paid voluntarily and are subject to compulsory collection.

• Other property obligations established by law or by a decision of a competent authority.

Consequences of being listed

Being listed in the URD indicates an elevated risk of restrictions during financial and registration operations and the application of enforcement measures. The enforcement officer may issue orders to seize funds and property, garnish income, and request registrars to record prohibitions.

Restrictions: bank accounts, travel, notarial actions, write-offs

Financial restrictions: banks receive enforcement orders and may freeze funds or carry out write-offs within the amount to be collected and related costs. Employers may be required to withhold amounts from the debtor’s income.

Cross-border restrictions: by court ruling or in cases provided by law, the debtor’s right to travel abroad may be temporarily restricted until the obligation is fulfilled.

Registration restrictions: notaries and registrars check the URD and other registers before performing actions; if an entry and/or seizures are recorded, they may refuse to register certain property transactions.

Procedural consequences: enforcement-related fees and expenses are added in enforcement proceedings (for example, the state enforcement fee is commonly calculated as a percentage of the amount to be recovered; private enforcement officers apply their own statutory fees). These amounts are also subject to collection. Failure to comply with lawful orders may result in penalties.

Reputational consequences: a prolonged public entry can worsen creditworthiness, increase compliance risks, and complicate access to services. For businesses, it may affect participation in procurements, payment deferrals, and supply terms.

How to check your status

Via the “Monitorno” chatbot (Viber, Telegram)

The service is built on open data: it allows one-time searches and monitoring of changes. The user receives notifications when an entry appears or is removed, which is convenient for continuous control without manual checks. Access is available on mobile and desktop; managing subscriptions takes only minutes.

Opendatabot (TIN, reports)

The platform aggregates data from the URD and other public sources and registers. Checks are available by name/TIN/EDRPOU. Additional features may include consolidated reports, change history, alerts, and team access for business users. For legal entities, company profiles with linked entities and risk warnings can be useful.

Official Ministry of Justice portal — erb.minjust.gov.ua

The state web service provides free search by key identifiers. Results show the proceeding number and opening date, category, enforcement authority, the enforcement officer’s name, and status notes. No registration is required, and it is the official source for the public snapshot. It is advisable to save a screenshot of the results page as evidence as of the check date.

Diia / ASEP — online cabinet, access to enforcement proceedings

Through the relevant online cabinet (and via Diia where applicable), parties can log in and view full ASEP information on their proceedings: orders, seizures/freezes, payments, applications, and progress. These records are primary for procedural status, while the URD provides a public snapshot. The online cabinet is also convenient for communicating with the enforcement officer and submitting applications online.

What to do if you are listed

Contact the enforcement officer: case details, amount due, where to pay

First, identify the enforcement officer from the entry or through ASEP and obtain the current payment details for this specific proceeding. The amount due may include the principal sum, enforcement-related fees, penalties (if any), and expenses. Clarify the payment reference and allocation procedure to avoid errors in the payment order. If the debt relates to a loan or credit, consider consulting a specialist. An attorney for credit matters can analyse the contract terms, verify calculations, and outline an action plan.

Payment, confirmation, completion/closure, register update

After making payments, provide the payment documents to the enforcement officer. Once funds are received or another obligation is performed, the enforcement officer issues an order to complete/close the proceeding (as applicable). Information is then transmitted for updating, and the URD entry should be removed. A short technical lag is possible; keep confirmations so you can request an expedited update and prove proper performance if needed.

If the entry is not removed: request an update / complain / go to court

If the entry remains after a reasonable period, submit a written request to the enforcement officer (and, if needed, to the supervisor) asking for the data to be updated. If there is no response, you may file a complaint with the oversight authority and/or bring an administrative claim to court seeking recognition of unlawful inaction and an order to perform the required actions. In parallel, you may request correction of a technical error in the entry.

Additionally, the debtor may petition the court for deferral or payment by instalments, or for a change in the method and order of enforcement where justified; the enforcement officer must take the court ruling into account.

Difference between the URD and ASEP

FAQ

How quickly can I check if I’m listed?

The fastest option is the public Ministry of Justice portal or monitoring services that send alerts when the status changes. For procedurally determinative information, use the party’s online cabinet in ASEP.

Where should I pay, and how do I prove payment?

Pay only using the details provided by the enforcement officer for the specific proceeding, with the correct payment reference. Keep bank documents and provide copies to the enforcement officer; submit them via the online cabinet or by post with a cover letter to record delivery.

What if the entry is a mistake?

Submit a request to correct a technical error and attach documents showing there are no grounds for inclusion or continued display. If the request is refused or ignored, file a complaint with the oversight authority and an administrative claim to court.

How do commercial services (e.g., Opendatabot) differ?

They do not change legal status; they provide convenient access to public data, alerts, reports, and integrations for business processes. The sources of truth remain ASEP records and the enforcement officer’s documents; in disputes, they take priority.

Legal assistance

Enforcement proceedings require a clear strategy, knowledge of procedural rules, and timely responses to enforcement actions. A lawyer can help assess the grounds for inclusion in the URD, verify calculations, prepare requests or complaints, seek instalment plans or deferrals, and ensure timely removal of the entry from the register.

If you need professional support, the experts at Pravovyi Lider are ready to assist you from the first step through to full completion of the proceedings — contact us.