How to obtain an extract from the Unified Register of Pre-trial Investigations (URPTI)

Obtaining an extract from the URPTI (Unified Register of Pre-Trial Investigations; commonly referred to as the ERDR in Ukraine) is one of the first steps confirming that a report of a criminal offense has been entered into the register. This document is important not only for the complainant or victim but also for attorneys and other participants in criminal proceedings, because it proves that an official pre-trial investigation has been initiated.

An extract may be needed in a wide range of situations—from protecting your rights in court to filing a complaint about investigator or prosecutor inaction. Its issuance is governed by the CPC of Ukraine and relevant by-laws, and understanding these rules helps you act quickly and lawfully.

In this article, we explain what the URPTI is, who can obtain an extract, what documents are required, where to apply, and what to do in case of refusal or delay.

Why you need a URPTI extract

When it may be required

• After filing a crime report—to confirm that criminal proceedings have been opened and that the investigation has started lawfully. This is a key document for further communication with the pre-trial investigation body.
• For claims to an insurance company (traffic accidents, property crimes, bank-card fraud)—in many insurance cases, an extract is required as baseline proof that the incident was reported and registered.
• To resolve banking incidents—unauthorized transactions, chargebacks, online-banking fraud; banks often request a URPTI/ERDR extract.
• In labor, corporate, and housing/utility disputes—when you need to prove that proceedings have been opened regarding document forgery, embezzlement, obstruction of business activity, etc.
• For applications to a court or investigating judge—the extract helps identify the proceedings by number and confirm that they exist (and, where applicable, supports your procedural position).

Typical legal or practical scenarios

• Traffic accidents with damage or injury; thefts from vehicles; residential burglaries; robbery; fraud—the extract records the preliminary legal qualification and the unit handling the case, enabling you to proceed with compensation claims.
• Cybercrimes: phishing, skimming, account theft, extortion—financial institutions often require an extract as proof that you contacted law enforcement.
• Billing and e-commerce disputes: item swaps, mismatched waybills, fraudulent marketplaces—the extract can support claims handling and lawsuits.
• Labor conflicts and B2B: disclosure of trade secrets, misappropriation of funds, document forgery—the extract documents the fact that proceedings were opened, which may be relevant for further legal steps.

What the URPTI is

Legal framework (CPC, by-laws)

The URPTI is a state information system used to record data on criminal offenses and the course of pre-trial investigations. Entries are made after a crime report or notice is accepted; the CPC requires prompt entry, with an outer limit of no later than 24 hours.

The Criminal Code article used for the preliminary legal qualification (e.g., theft or fraud) is entered at the registration stage but may change as the investigation develops. The procedure for maintaining the register is set by a separate regulation that governs data fields, access rights, extract generation, and technical data exchange between authorities.

As of early 2025, the procedure for maintaining the URPTI and issuing extracts is regulated by the Regulation approved by Order of the Office of the Prosecutor General No. 298 of 30.06.2020, as amended. (For practice, always check the current version of the regulation in force at the time of your request.)

What information the register contains

The register stores: the date and time of entry; a brief summary of the circumstances from your report; the preliminary legal qualification (Criminal Code article); the pre-trial investigation body and responsible officer; and the criminal proceeding number. Depending on the stage, notes on key procedural decisions may be added, but access to them is restricted. An extract is a controlled snapshot of URPTI information confirming that proceedings exist, without disclosing investigation-sensitive information.

Who has the right to obtain an extract

Participants in criminal proceedings: complainant, victim, suspect/accused

The complainant (the person who filed the report) generally has the right to receive an extract. The victim or their legal representative/attorney may also apply, provided their authority is properly confirmed. At later stages, the suspect/accused and their defense counsel may request it where necessary to exercise procedural rights. In short, the extract is not merely a formality—it often enables further procedural steps.

Can a third party apply?

The URPTI is not a public register. Access is limited to authorized officials, and third parties without procedural status in a case cannot obtain an extract. Possible exceptions include duly executed representation (for example, a power of attorney from the complainant/victim) or an attorney acting on the basis of an attorney’s warrant, depending on the circumstances and the authority’s requirements. This approach balances transparency and oversight with protection of investigative secrecy and personal data.

What documents and data to prepare

• Passport/ID card (for foreigners—a national passport or other identity document).
• Case identifiers: URPTI/ERDR number (if known), the date the report was filed, the unit that accepted it, and (if known) the name of the investigator/prosecutor.
• Representative’s documents: power of attorney (for an individual) or an authorization letter/power of attorney from a legal entity; for attorneys—an attorney’s warrant and any required supporting documents.
• Contact details and preferred delivery method: paper (in person/by mail) or electronic (if the authority uses email/secure channels).
• Additionally: a copy of the original report, a registration slip/number, and any documents that help identify the entry quickly.

Practical tip: combine everything into a single PDF with a brief cover letter—this reduces clerical time and often speeds up processing.

Where to apply and how to submit a request

Investigative unit / police or the prosecutor’s office

Most often, you apply to the unit that accepted your crime report. If jurisdiction lies with another body (e.g., SBI, NABU, SSU), submit the request to the appropriate authority. The prosecutor, as the procedural supervisor, may also facilitate obtaining the extract. Requests can be submitted: in person via the registry office (obtain a stamp on your copy), by registered mail with an enclosure inventory, or, in some cases, via the authority’s official email.

How to draft the application/request

Keep it concise: addressee (agency/unit, position, and name if available); your full name (or company name/EDRPOU) and contacts; reference to the original report (date, brief substance, place of filing); a clear request to issue a URPTI/ERDR extract; preferred delivery method; list of enclosures; date and signature.

It may help to briefly state the practical purpose (for court/insurer/bank) to avoid a purely formal response. If an attorney/representative applies, attach the warrant/power of attorney and copies of the client’s identification documents as appropriate.

Procedure / stages of obtaining an extract

How the request is processed

1. The registry logs your request and forwards it to the authorized URPTI officer.
2. The entry is located using available identifiers (date, address, name, registration slip number, etc.).
3. The authorized officer generates the extract, observing legal restrictions (no disclosure that could harm the investigation or violate third-party privacy).
4. The document is registered and issued: in person against signature, by mail, or electronically (where practiced).
5. If needed, you may request an additional copy or a duplicate if the document is lost.

Time limits

Information must be entered into the URPTI without delay, but no later than 24 hours after a report/notice is accepted (Article 214 CPC). After the entry is made, the complainant should be provided with an extract. If there is delay or refusal, you may file a complaint to the investigating judge under Articles 303–304 CPC (commonly within 10 days, depending on the type of complaint and how the time is calculated in your situation). Delays do not cancel the authority’s duty and may be challenged.

Note: martial-law conditions do not отменяют the duty to enter information and issue extracts; practical/organizational delays do not deprive you of the right to complain.

What a URPTI extract contains

• The criminal proceeding number (URPTI/ERDR identifier) and the date/time of entry—used by courts, insurers, and banks.
• Preliminary legal qualification (Criminal Code article)—important for understanding jurisdiction and legal consequences.
• The pre-trial investigation body/unit and usually the responsible officer’s name—for communication and filing motions.
• A brief outline of the circumstances—a concise description reflecting the substance of your report.
• Service notes—where available and within permitted limits (without disclosing investigation-sensitive information). The extract does not include the full evidence file; other procedural tools are used for that.

Restrictions, nuances, and possible issues

Refusal to issue

Typical grounds for refusal:

1. the information has not yet been entered into the URPTI;
2. the request comes from a third party without confirmed authority;
3. the request seeks information whose disclosure could harm the investigation;
4. technical discrepancies in personal data that prevent identification of the entry.

Action plan:

• verify that your request contains correct identifying details;
• attach a copy of the original report and any registration slip/number;
• clarify the unit/date/address of the incident;
• if ignored—file a complaint to the investigating judge.

When information may be redacted or limited

Restrictions may apply to third-party personal data, operational measures, covert investigative actions, and state/military secrets. In such cases, only the minimum necessary scope is provided in the extract. This is standard practice to balance participants’ rights with effective investigation.

FAQ — Frequently asked questions

How long does it take to get an extract?

Once information is entered into the URPTI, the complainant should receive the extract without undue delay. If the information has not yet been entered, it must be entered within 24 hours of accepting the report. If the time limit is breached, you can file a complaint with the investigating judge.

How do I find out who the investigator is?

This is usually indicated in the extract. You may also submit a written inquiry to the relevant police/prosecutor’s unit, indicating the report details and the date it was filed. The URPTI regulation assigns technical generation of extracts and recording of details to authorized officers.

What if my report wasn’t registered?

Appeal investigator/prosecutor inaction to the investigating judge under Articles 303–304 CPC and ask the court to compel entry into the URPTI. In practice, timing may matter, so it is better to act promptly after you discover the inaction.

Can I obtain an extract online or through an attorney?

There is no public online citizen cabinet for URPTI extracts; the extract is issued by the investigator/prosecutor/authorized officer. A representative or attorney can apply with a power of attorney/warrant and receive the document on the client’s behalf. Third parties without procedural status generally have no access to the register.

Conclusion

A URPTI extract is a key document confirming the start of a pre-trial investigation and containing the main case details. To obtain it promptly, act step by step: keep proof that you filed your report, prepare identifying data, submit a short written request to the responsible unit/investigator/prosecutor, and choose a convenient delivery method.

If the information is not entered or the extract is withheld, use procedural remedies before the investigating judge, citing Article 214 and Articles 303–304 of the CPC and the URPTI regulation. This helps ensure the incident is recorded in the register and allows you to assert your rights at all subsequent stages.